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SG Software Group's DOT Safety Inspection™ Compliance Solution   Click here to see a demonstration
Click here to read CSA's intentions  The first 50,000 CSA (Compliance, Safety Accountability) FMCSA warning letters go out to carriers
 
All SG Framework Solutions™ are derivatives of the Patent Pending SG Framework™. 
 
DOT Safety Inspection™ enables you to easily comply with DOT equipment safety and hazardous material regulations, capture MAINTENANCE data and provide ALERTS by automating the vehicle pre-trip and post trip inspections.  DOT Safety Inspection eliminates paper based forms, saves time by electronically capturing data, and storing all inspection data and for those with on board computers it does away with paper altogether. We store your records so you comply with FMCSA retention regulations.
 

US Department of Transportation

Federal Motor Carrier Safety Administration (FMCSA):

[Part 396: Inspection, repair and maintenance]  To view all the Part 396 regulations click here.
 
396.3 Inspection, repair and maintenance.(a) General. —Every motor carrier and intermodal equipment provider must systematically inspect, repair, and maintain, or cause to be systematically inspected, repaired, and maintained, all motor vehicles and intermodal equipment subject to its control.

(b) Required records. —Motor carriers, except for a private motor carrier of passengers (nonbusiness), must maintain, or cause to be maintained, records for each motor vehicle they control for 30 consecutive days. Intermodal equipment providers must maintain or cause to be maintained, records for each unit of intermodal equipment they tender or intend to tender to a motor carrier. These records must include:

(b)(1) An identification of the vehicle including company number, if so marked, make, serial number, year, and tire size. In addition, if the motor vehicle is not owned by the motor carrier, the record shall identify the name of the person furnishing the vehicle;

(b)(2) A means to indicate the nature and due date of the various inspection and maintenance operations to be performed;

(b)(3) A record of inspection, repairs and maintenance indicating their date and nature; and

(b)(4) A record of tests conducted on pushout windows, emergency doors, and emergency door marking lights on buses.

(c) Record retention—The records required by this section shall be retained where the vehicle is either housed or maintained for a period of 1 year and for 6 months after the motor vehicle leaves the motor carrier’s control.

 
Complete List of Federal Regulations:
You can find a complete list of the FMCSA regulations here.
About DOT Saftey Inspection
 
SG Dot Safety Inspection runs in an internet browser and can be used on any computer with internet access, a hand held or vehicle mounted mobile data collection device, even your web enabled telephone.  No software installation is required.  When your worker enters the DOT Safety Inspection™ site they log on with a user ID and password.  They then go through the simple, graphical screens to complete the vehicle inspection.  When done they are automatically logged out.  If any inspection item fails, alerts will be sent to your defined list immediately.   It typically takes less than 30 seconds to answer the pre-trip vehicle inspection questions.  Your data is securely stored at DOT Safety Inspection™.  Users with appropriate privileges can review and print reports or download the information as needed.
 
Pictures of damage or components requiring maintenance can be attached to inspection reports for permanent record keeping.
 
 
 
Outbound / Inbound equipment can be inspected and checked for safety compliance and damage at your security gate before departure or upon arrival.
 
Compliance to hazardous material transport can be verified and documented prior to departure.  Hazmat Transport Regulations
 
 
 
Inspection Report printed in multiple copies for signature and trip logs (where allowed by law).
 
 
 
Operational Benefits:
No expensive equipment to install in vehicles
Drivers can pre-trip on their PDA devices
Drivers certifications monitored for expiry
Saves time; vehicles can start working sooner
Avoid fines and operational disruption
Eliminate multiple page paper forms
Improve safety metrics
Enforce compliance with DOT regulation
Comply with hazmat transport regulation
Reduce equipment downtime
Monitor equipment issues by truck and driver
Improve accuracy of inspection data collection
Notify maintenance via email, tweets or text message
Reproduce historical documentation on demand
Conform to FMCSA record retention requirements
 
Financial Benefits:
Can reduce casualty insurance costs
Can lower total cost of ownership
No capital expense it is a service
Document damage for claims or abuse
 
Maintenance Benefits:
Alerts notify people immediately with a message if maintenance or repairs are needed
Alerts can notify maintenance contracted service providers outside your company
Utilize pictures to communicate or clarify an anticipated repair or maintance activity
Odometer readings trigger scheduled tractor or truck maintenance events
Hubmeter readings trigger alerts of upcoming trailer service requirements
Visibility into upcoming service/maintenance events to facilitate resource scheduling
 
IT Benefits:
SaaS model with no software to install
No annual software maintenance fees
No IT staff required to manage the service
SG supports your Users of our service 
Secure data transmission via SSL
Application available over WiFi networks
No equiptment to purchase
 
 
Examples of a few Vehicle Inspection elements:

The inspection procedure is highly visual for the operator.  The sequence of the inspection elements is variable as well as the number of elements to be inspected. Custom icons can be created if the standard icons are not representative of the activity.  Additional inspection elements can be created to accommodate your special safety program requirements.

Implementation.

  • Fast implementation, usually a day or less.
  • Minimum training due to the intuitive visual nature of the solution.

On Demand Solution.

  • Continuous 24x7 availability of accurate data and reports from any organization location
  • Streamlines the process of complying with OSHA regulations, provides clear benefits, and is easy to use.

Technical Information:

  • Solution is continuously tested on an expanding number of platforms, we run on the following browsers:
  • IE v5 and above
  • Mozilla Firefox 2 and above
  • Safari 4 and above
  • Google Chrome 3 and above
  • Opera (including Opera mini/mobile)
  • SmartPhones like IPhone, Droid, Black Berry

Fluid Level Check

Insturment Check

Response
Additional questions
will be asked on a fail
 
     or     
Response
Additional questions
will be asked on a fail

     or     

Tire Check

Steering Check

Response

     or     

Response

     or     

For more information on DOT Safety Inspection click    to contact us.
 
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All materials contained herein are protected by United States copyright law and may not be reproduced, distributed, transmitted, displayed, published or broadcast without the prior written permission of Some Guys Software Group, LLC.  Names, logos and other content used are done so with permission from the respective owner and may not be reproduced, distributed, transmitted, displayed, published or broadcast without the prior written permission of that owner.  All SG Framework Solutions™ are derivatives of the Patent Pending SG Framework™.